MEETING ROOM POLICY

The Meeting room of the Ayer Library is available for educational, recreational and civic purposes. The room is not to be used for social, partisan religious, partisan political purposes or for the benefit of commercial enterprises or individual use.

Questions of interpretation will be referred to the Library Director. Final determination rests with the Board of Trustees.

USING THE MEETING ROOM

1. Applications and bookings are made to the Library Director.

2. Room capacity is 50.

3. Scheduling : Reservations may be made up to 60 days in advance. All other scheduling is in order which request is received. Rooms may not be reserved for recurring regular meetings. *

4. Meetings and programs must be held during regular library hours and must end at least 15 minutes prior to library closing. **

5. All meetings and programs must be open to the public.

6. There may be no solicitations, taking of fees, sales or recruiting at programs or meetings.

7. No alcoholic beverages and no smoking.

8. Groups may serve simple refreshments, soft drinks and coffee. Groups must clean up and dispose of trash, including vacuuming if necessary.

9. Users must set up the room for the meeting and then return it to the order in which it was found.

10. Publicity used and displayed at the Library must be approved by the Library Director.

11. The Library is not responsible for materials brought to the Library for meetings or programs.

12. The individual who signs the application form assumes the responsibility for accidents or damages which occur to building or equipment and will be responsible for payment of all such repairs.

 13. Neither the Board of Trustees for the Ayer Library nor the Town of Ayer will be responsible for injury to persons or property that occur while meeting room is being used.

14. Failure to abide by this policy and the rules and regulations of the Ayer Library will result in denial of subsequent use privileges.

* All library-related and Town Government programs are exempt

** Special arrangements must be made with the Library Director. A fee for janitorial service will be required.

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